FREQUENTLY ASKED QUESTIONS

FAQs for Corporates


What is a Corporate Team category?
Corporate Team is a category specially designed for companies who wish to field employee teams to participate in the TCS World 10K and raise funds for the NGO(s) of their choice. Besides raising substantial amounts of funds for various causes, over the years, this has emerged as an excellent employee engagement and team bonding activity. Corporate teams on race day are hosted in a special Corporate Tent for a unique team experience and enjoy priority line up over the general categories.
What is the Corporate Tent?
On the race day, a special tent is set up by the Event Promoter – Procam International Pvt. Ltd. in the Holding area to exclusively host employees of the corporations participating through charity. These employees on race day are engaged in various fun activities pre and post completion of their race. These fun activities like games, Zumba and dance activities, photo booths, team challenges, etc. ensure participants have a great differentiated experience at the TCS World 10K event.
How many teams in total can be availed by a corporate?
There is no limit to the number of teams which can be availed by a corporate. However, the runners need to be grouped in team sizes of 10/25/35/55. Please note that the Add-On Team of 5 runners is only allowed on a contribution of INR 10,000/ runner.
Where do I find more details about team participation?
All the relevant details about team participation process, donation amount, applicable race fees and timing cut offs are given in the Corporate Philanthropy Structure here.
Is the donation made to aidbees for corporate team participation eligible to be considered as a part of CSR?
No, all donations made directly to aidbees are considered a donation for which an 80G tax exemption receipt and 10BE certificate is provided by the respective NGO.
How can a company ensure their contribution could still be considered as a part of CSR?

Companies planning to contribute from their CSR budget must ensure compliance with CSR laws, which require contributions to be made directly to projects aligned with the company's CSR policy.

Direct Donations to NGOs: The company can choose an NGO that aligns with its objectives and make an upfront contribution as per the event's philanthropic structure. There is no limit to the number of teams which can be availed by a corporate. However, the runners need to be grouped in team sizes of 10/25/35/55 at an upfront contribution of Rs. 1.5 Lakh/3.5 Lakh/4.5 Lakh/6.5 Lakh respectively to the chosen NGO.

Please note that the Add-On Team of 5 runners is only allowed on a contribution of INR 10,000/ runner.


Why are the race fees being charged separately?
The race fee is a separate component which is charged based on the actual number of individual participants in the event. The same cannot be considered as a part of the donation made by you as it is a cost against a service provided by the event promoter, in this case the bib and other arrangements made for an individual to participate in the race. Therefore, it is charged separately by the event promoter – Procam International Pvt. Ltd. at the time of registration on a separate website
What is the runner registration process for a corporate team?

Once the decided contribution & philanthropy service charges are paid to respective NGO and aidbees, Corporate SPOC will be given a unique code specific to that corporate, a registration link and steps to follow.

The SPOC will need to share the details with its employees.

Employee runners then need to go on the runner registration portal and enter the unique code.

After that, they will be taken to a page to enter their details, upload a photograph, a copy of their Government issued ID card and a copy of a valid timing certificate (if applicable)

As they have already entered the unique code, the portal will not charge any race fee then and will allow them to complete their registration.

After that, their applications come to the corporate SPOC, who then approves and submits them to aidbees. aidbees further verifies the applications and submits them to Procam for approval

After 7 working days, if the application is accepted, the runner will receive a confirmation email from Procam.

The SPOC then needs to collate these confirmation letters and bring them to the Expo to collect the bibs.


Can I replace a runner as s/he has opted out / left the organisation?
No, changes in team registrations will NOT be possible once they are submitted
Is there an email id where we can clarify our doubts?
Yes, all queries can be addressed to tcsw10k@aidbees.org or bizdev@aidbees.org
Is it necessary for all the employees who participate to raise funds?
It is not necessary for all the employees who participate to raise funds. However, participants are encouraged to make their run more than a finish line/ just a race by supporting a cause and NGO, and raising funds. As a gratification, as and when the employee fundraiser crosses each level they gain the benefits and privileges of the level.
What are the ways one can raise funds?
Funds can be raised online on the fundraisers’ page. Please email us at bizdev@aidbees.org or tcsw10k@aidbees.org to request for bank details / reconfirm the one you have before initiating any transfer.
What benefits do corporate fundraisers get?

Employees who are raising funds through their individual fundraising pages are entitled to receive the privileges based on their fundraising level as mentioned here.

Event Digital Visibility

  • An exclusive corporate page on aidbees’ website will highlight contributions under corporate participation.
  • Acknowledgement on social media by aidbees
  • Meetings with team leaders to give Event updates, pledge raising tips, standardized presentations which they can use to motivate their team members
  • Top 3 companies confirming a Corporate Team and contributing the highest within the said fortnight, will be featured on the event’s social media platforms fortnightly leading up to 15th March 2025.

Company name printed on their team’s member’s Running Bibs.(Exclusively for Contributing corporate)

  • Companies who complete the process of registering, i.e. making the upfront contribution, completing the online run registration process by 15th March 2025 and paying the requisite entry fees to Procam International by 31st March 2025 will have the company name printed on their team member’s running bibs.

Race Day Visibility

  • Top 10 contributing companies will be featured as a leaderboard on television during a live telecast of the race.
  • Company name will be acknowledged in the Corporate Tent.
  • In addition to the above, Corporate Teams contributing INR 6 lakh and more for their chosen NGO, will have their presence with the Charity Corridor on race route, featuring their name and the NGO chosen.
  • Furthermore, 2 senior management representatives of companies (CXOs) contributing INR 10 lakh and above in the 2025 edition will be hosted in the Procam Marquee on race day.
  • Race day photographs for top 2 fundraising members in a Corporate team (provided captured by event’s official photographer). To be eligible for this, the team member must have raised a minimum of INR 1,00,000 for his/her chosen cause and such funds must have been submitted and reported to aidbees on or before 10th May 2025.
  • All contributing and fundraising companies will be recognized in the event docket.
  • The top two contributing companies and the top two fundraising companies (provided their employees have collectively raised a minimum of INR 1,00,000) will be prominently featured in the Event Docket, published after race day.
  • For a larger number of employees participation, fundraising workshops will be conducted by aidbees and the beneficiary NGO upon prior request.
  • Easy single point collection of Bibs for all employees irrespective of race category from the aidbees counter at the Expo.

Corporate Tent

On race day, event promoters will set up a dedicated tent in the holding area exclusively for Corporate Teams participating through philanthropy. This tent will feature various enjoyable activities such as games, Zumba sessions, photo booths, team challenges, and refreshments. These offerings ensure that corporate team participants have a memorable and unique experience at the TCSW 10K Run ,enhancing their overall event participation beyond the run itself.


LATEST NEWS & UPDATES

  • TCSW10K ‘25 NGO Meet Up: aidbees gathers NGOs to start Fundraising through the Run
  • TCSW10K ‘25 NGO Meet Up: aidbees gathers NGOs to start Fundraising through the Run


    aidbees hosted an inspiring gathering of NGOs to launch fundraising efforts for the TCS World 10K, Bengaluru 2025. This event held in Bengaluru, marked the beginning of impactful campaigns, uniting causes and communities through the power of running. With innovative ideas and shared goals with aidbees, NGOs are gearing up to make a difference. Register now!


  • Khoon NGO joins the TCSW10K, Bengaluru 2025 as the Top Up Donation Facilitator
  • Khoon NGO joins the TCSW10K, Bengaluru 2025 as the Top Up Donation Facilitator


    Khoon NGO proudly partners as the Top-Up Donation Facilitator at the TCS World 10K, Bengaluru 2025. Known for their life-saving blood donation initiatives, Khoon aims to amplify the impact of this event by encouraging generous contributions. With a national database of 150K+ donors, it has saved over 120K lives and strives to save countless more. aidbees is thrilled to onboard Khoon as the Top-Up Donation Facilitator for the TCS World 10K, Bengaluru 2025.


  • NGO Registrations for TCSW 10K, Bengaluru 2025 are now open!
  • NGO Registrations for TCSW 10K, Bengaluru 2025 are now open!


    The official philanthropy partner of the TCS World 10K Bengaluru- aidbees, kick-started the event formalities for the 2025 edition by opening up the NGO Registrations for the upcoming edition. TCSW 10K, Bengaluru is all set to return in 2025 with many more new aspects to look forward to. The tentative date for the NGO Meet Up & Philanthropy Workshop is December 2024. NGOs can now register for the Run and start fundraising by visiting tcsw10k.aidbees.org



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